Fuel Clerk- Greater Sudbury

The Fuel Clerk is responsible for the accurate and timely processing of fuel purchases, fuel tickets, and related administrative, clerical, and accounting tasks. This role is a key member of the accounting team and provides support across the department as required. Integrity, confidentiality, and strong attention to detail are essential to success in this position.
The Fuel Clerk manages fuel card transactions (Petro Canada, Esso, and Shell) as well as bulk fuel purchasing, including reconciliation, pricing, distribution to company-owned units, and billing to owner-operators. The role also involves working closely with internal teams to reconcile fuel deliveries and disbursements to and from job-site fuel tanks.

Responsibilities:

• Process fuel purchases, fuel cards, and fuel tickets accurately and efficiently
• Reconcile bulk fuel purchases, pricing, and distribution.
• Allocate fuel costs to company-owned units and bill owner-operators accordingly.
• Reconcile fuel deliveries and usage from job-site fuel tanks.
• Maintain and update databases by entering new and revised customer and account information.
• Prepare, compile, sort, and verify source data for data entry.
• Review documents for accuracy and completeness and resolve discrepancies.
• Verify entered data and correct, delete, or re-enter information as required.
• Combine data from multiple systems when information is incomplete.
• Maintain data integrity by eliminating duplicate records and performing backups.
• Follow established accounting, data management, and office procedures.
• Maintain confidentiality of all company, employee, and customer information
• Support team objectives and assist with related administrative and accounting tasks as needed.

Qualifications & Skills:

• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Strong data entry and typing skills
• Computer savvy with solid proficiency in MS Word, Excel, and email
• Strong mathematical aptitude
• Clear written and verbal communication skills
• Ability to organize and document procedures logically and methodically.
• Ability to work effectively both independently and in a team environment.
• Professional, tactful, and diplomatic when dealing with others.
• Strong work ethic and positive team-oriented attitude

Education & Experience:

• High school diploma or equivalent required
• Minimum of 1 year of experience in office administration required
• Experience in accounting or bookkeeping preferred
• Previous data entry or related office experience required
• Basic computer or office administration coursework considered an asset
• Demonstrated knowledge of clerical accounting and bookkeeping procedures
• Knowledge of standard office practices and administrative systems
• Ability to maintain confidentiality at all times
• Successful completion of a criminal background check

Position:

• Monday to Friday
• 40 hours per week
• In-office at the Azilda location
• French not required

Day Group offers a competitive wage package, along with excellent health benefits and pension opportunities. Our commitment to employees extends to include other employment benefits, including our Employee Assistance Program, our active Employee Social Club, discounted gym memberships and insurance because of our partnerships in the communities we live and work in.

Pre-employment drug screening is required