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Office Manager

Office Manager- Timmins

The Office Manager role includes a focus on the collection of project progress data to invoice customers and produce financial reports for on-going projects. As well as working collaboratively with office personnel to provide correct and timely reporting.  This position reports directly to the Construction Management team. 
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A Office Manager must perform their tasks with a high level of accuracy and precision. The individual must be highly organized and detail-oriented, in addition to being able to work collaboratively with other departments

Knowledge & Skills:

  • Superior verbal and written communication skills
  • Ability to be self-sufficient and make day to day decisions about accounts
  • Excellent customer service skills
  • An ability to prioritize
  • Ability to speak and work with upper management
  • Ability to work within deadlines
  • Ability to excel in a fast-paced environment
  • Ability to carry out assigned projects to completion with minimal supervision.
  • Knowledge and expertise in using payment processing systems / customer billing and payment portals

Requirements:

  • Completion of a post-secondary diploma or degree in accounting, or business administration, or engineering related study
  • 2-5 years’ experience in a departmental role with project administration and accounting experience
  • Proficient in MS Excel and good understanding of MS Office Suite
  • Experience in the industrial/mining industry is an asset.

Duties:

  • New billing and project setup in the system according to contracts documents
  • Preparing and organizing documentation necessary to issue invoices
  • Communicating with customers via phone, email or in-person
  • Identifying, preparing, and recording all billable activity within month-end time constraints
  • Successfully resolving all billing-related client requests and inquiries
  • Obtaining management sign-off on all billable activities
  • Completing any client requested insurance and other related documents
  • Delegate and manage office personnel duties and responsibilities
  • Participate in project startup, kick off, and progress. 

Pre-employment drug screening is required

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  • Home
  • Services
    • Surface Mining Services >
      • Construction Services
      • Crushing & Screening Services
      • Pipe Fusing Services
    • Transportation Services >
      • Fuel Transportation
      • Tire Recycling Services
      • Fleet Maintenance
    • Aerial Drone Services
  • Employment
  • Contact