Office Manager- Timmins

The Office Manager role includes a focus on the collection of project progress data to invoice customers and produce financial reports for on-going projects. As well as working collaboratively with office personnel to provide correct and timely reporting.  This position reports directly to the Construction Management team. 
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A Office Manager must perform their tasks with a high level of accuracy and precision. The individual must be highly organized and detail-oriented, in addition to being able to work collaboratively with other departments

Knowledge & Skills:

• Superior verbal and written communication skills
• Ability to be self-sufficient and make day to day decisions about accounts
• Excellent customer service skills
• An ability to prioritize
• Ability to speak and work with upper management
• Ability to work within deadlines
• Ability to excel in a fast-paced environment
• Ability to carry out assigned projects to completion with minimal supervision.
• Knowledge and expertise in using payment processing systems / customer billing and payment portals

Requirements:

• Completion of a post-secondary diploma or degree in accounting, or business administration, or engineering related study
• 2-5 years’ experience in a departmental role with project administration and accounting experience
• Proficient in MS Excel and good understanding of MS Office Suite
• Experience in the industrial/mining industry is an asset.

Duties:

• New billing and project setup in the system according to contracts documents
• Preparing and organizing documentation necessary to issue invoices
• Communicating with customers via phone, email or in-person
• Identifying, preparing, and recording all billable activity within month-end time constraints
• Successfully resolving all billing-related client requests and inquiries
• Obtaining management sign-off on all billable activities
• Completing any client requested insurance and other related documents
• Delegate and manage office personnel duties and responsibilities
• Participate in project startup, kick off, and progress. 

Pre-employment drug screening is required

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